ARTICLE 1. OFFICES
Section 1.01. The principle office for the transaction of the business of this corporation, hereinafter sometimes· referred to as the “Center”, is located at 3641
North Garey Avenue, City of Pomona, County of Los Angeles, State of California
Section 1. 02. The corporation may also have offices at such other places, within or outside the state of California where it is qualified to do business, as its business may require and as the Board of Trustees may form time to time designate.
ARTICLE 2. MISSION AND POLICES
Section 2.01: Mission: The Islamic Center of Claremont is an independent organization. Its function is to practice and propagate Islam in the Unites States of America by providing religious, educational and recreational facilities for members of the public at large. Protecting American Muslim identity is its prime goal.
Section 2.02: Policies:
The Islamic Center’s policies are based on the
The source of Islam are the Holy Quran and the Sahih, non-controversially relayed, tradition of the seal of the messengers Mohammed (peace be upon him). Other tradition, man-made rules, ethnic behaviors, etc. are not infallible, and are not considered as sources of Islam.
Islam is the universal mercy of God. Muslims identify primarily as Muslims not as an ethnic group, race, color, or tribe. No ethnic activities, or overtones are allowed in the center.
Arabic is taught as the language of the Holy Quran. The language of communication and conducting the activities of the center is the language of the land, i.e. the English language.
Sect, school of thought, or madhab (the Sunnah school of thought), are a matter of personal preference, not a community policy.
The affairs of Muslims should be handled through Shura discipline and organization. We believe that the role of the center is the role of reminding, not the role of the
compelling or dictating. We do not judge people or classify Muslims.
ARTICLE 3: ORGANIZATION
3.01 The general membership elects the Board of Directors to run the affairs of the center on its behalf.
3.02 The Board elects its chairman and other officers from among its members. (Article 7).
3.03 The Board forms various standing and ad hoc committees to implement the
Center’s policies and Board’s decisions.
The Board appoints the Chairman of each committee from among its members, as indicated in these bylaws. However, the Board may appoint a committee chairperson from the active membership of the Center if there is no eligible member to fill the role.
3.04 Semi-autonomous sub-organizations can be formed by the Center as indicated
In these bylaws (Article IT).
ARTICLE 4. MEMBERSHIP
Section 4.01. Membership of the Islamic Center of Claremont shall be a privilege and open to all Muslims who are in good standing in their community, and who accept the general policies of the Center. Acceptance of membership shall constitute the member’s agreement to strictly abide by and support, the goals, objectives, bylaws, rules and regulations of the Center. Member should be 18 years old or older and from Ahulo Surma waljama’a
Section 4.02. The following steps must be taken for a qualified person to meet the requirements for membership in the Center:
a. Filling out a membership application form. b. Recommendation by two active members. c. Review by the membership committee.
d. Approval by the Board of Directors.
e. Payment of dues.
TYPE OF MEMBERSHIP
Section 4.03. Those who have passed the above process (4.02) become associate members for a period of one year. During this period associate members may serve on committees, but are not eligible to vote, or hold an office
Section 4.04. Those who have passed the above process (4.01), (4.02) and
(4.03) become an active member.
Section 4.05. Honorary membership is recognition of the services of individuals who have contributed generously to the- welfare of Islam, and persons who have performed an outstanding service to the progress of this Center. Such individual should be recommended by an active member and approved by the Board of Directors. The recipient should not be holding any elected position at the time. Seniors with five (5) years active membership are also awarded honorary membership.
Section 4.06. Any member who does not pay the dues assessed upon him/her within (3) months of the notice of assessment shall have the voting privilege suspended for three (3) months from the date of notice of said suspension Any member who fails to pay his/her dues for a period of one (1) year shall lose membership privileges.
Section 4.08. Any member may withdraw his/her membership in the Center by delivering to the Secretary in person or by mail addressed to the Secretary at the corporation’s principle office, a written request to withdraw. The withdrawal becomes effective on receipt of the request by the Secretary.
Section 4.09. Action by any member that are deemed contrary to the general interest of Islam or of the goals and welfare of the Center will be cause for suspension
.of one or more of the member’s privileges or total termination A 2/3 majority vote by the Board of Directors is necessary for such action. The member shall be notified in writing and he/she will have the right to appeal such decision to the Board.
ARTICLE 5. MEETING OF MEMBERS
Section 5.01. Annual meetings of members for the adoption of the budget review the Center’s performance in the preceding year, and the transaction of other business shall be held on the second Sunday of February of each year. Time and place shall be fixed by the Board of Directors. If a majority of the voting members present at any such meeting or the Board of Directors so directs, a further meeting shall be held at the Center on the first Sunday of June.
Section 5.02. Special Meetings of members may be called at any time by the Board of Directors and shall be called – on the written petition of thirty (30) voting members – filled with the Secretary· of the corporation, at least 30 days prior to the date
Notice of Meetings
Section 5.03. Notice of each meeting of members giving the time and place of the meeting and – the specific business to be considered, shall be mailed to each active member at his/her address as it appears on the books of the corporation by the Secretary at least ten (I 0) days prior to the meeting.
Section 5.04. Voting shall be by secret ballot, with eligibility of votes established by reference to the voting membership list A majority votes of those members present and voting at _a meeting at which a quorum, as hereinafter defined, is present, shall be required for official action, unless otherwise specified in these Bylaws or by law. Absentee ballots are not allowed.
Section 5.05. A Quorum shall consist of twenty-five percent (25%) of the voting membership list.
Conduct of Meetings
Section 5.06. (a) Meetings of the members shall be presided over by the
President of Board, or in his absence, by the Vice President.
(b) The order of business for annual meetings shall be as follows: (i) Reading of the minutes of the previous meeting.
(ii) Reports of the President and Treasurer.
(iii) Report of standing Committees:
(iv) Report of Ad Hoc Committees, if any.
(v) Consideration and adoption of new budget
(vi) Old business. (vii) New Business.
(viii) Nominating Committee’s Report.
(ix) Election of Directors.
(x) Election of new nominating committee.
(c) The order of business for special meetings shall be according to the specific
agenda approved by the Board of Directors, and in accordance with the Robert’s Rule of order.
ARTICLE 6. Direction
Number and Compensation
Section 6.01. The corporation shall have seven (7) Directors who shall serve without compensation and collectively they shall be known as the Board of Directors.
Qualification and Election
Section 6.02. Any voting member of the corporation who has been an active member of the corporation for two years shall be eligible to be a candidate for election as a Director of the corporation
Felony, misdemeanors, not adhering to Islamic conduct, and serving in a director position in another similar Islamic institution are causes for disqualification.
Directors shall be elected by the voting members present at annual meetings at which quorum is present. Candidates receiving the highest number of votes are elected.
Directors shall ·be elected for three (3) years terms and shall take office at the first Board meeting of the calendar year following their election
No director shall serve more than two (2) consecutive terms.
(a) The Board of Directors, on behalf of the general membership, shall oversee all of the Center’s administrative and business affairs. An Administrator may be delegated with responsibility of supervising the day-to-day operations of the Center and may include a recommendation for the compensation of the said employees in the annual budget. _ ·
(b) The Board of Directors may oversee the appointment of all employees of the Center and may include a recommendation· for the compensation of said employees in the annual budget
(c) The Board may appoint the representatives from among its members to its affiliated bodies.
(d) Non-voting, ex officio members of the board are the Chairperson of the committees and affiliates.
Section 6:04. Vacancies of the Board of Directors shall be filled by the remaining Directors or Director, though less than a quorum until the next membership meeting where the members shall elect Directors to fill such vacancies· for the remaining terms of such vacancies. ·
(a) “The Board shall hold regular monthly meetings at such time and place as
may from time to time be designated by resolution of the Board, such meetings should normally be held at the Center. ·
· (b) A quorum shall consist of four (4) Directors.
Termination of Board Membership
Section 6.0�. Any Director who fails to attend three (3) consecutive regular meetings of the Board of Directors without due cause acceptable to the Board, shall cease to be a Director. ·
Dissolution of Board
Section 6.07. The Board of Trustees may be dissolved by a vote or consent of two-thirds· (2/3) of the Trustees effective upon the date of a membership meeting to be called for the purpose of electing Directors. Such meeting shall be called as promptly as appropriate. The Board of Directors may also be dissolved by a vote of two-thirds (2/3) of the voting members, in special meeting of the general membership to be called for that purpose.
ARTICLE 7. OFFICERS
Number and Titles
Section 7.01. The officers of the corporation shall be the President, Vice President, Secretary; and Treasure, and such other officers as may be designated and appointed from time to time.by the Board. The Board may remove any officer at any time.
Qualification, Election and Term of Office
Section 7. 02. The President, Vice President, Secretary, and Treasure shall be elected by the Board of Directors from among its members at the first Board meeting. Such officers shall serve until their successors are elected and installed.
Duties of President
Section 7.03. The President shall preside at all meetings of the corporation members and of the Board of Directors. He shall be an ex officio member of all standing Committees, except the Nominating Committee.
Duties of Vice President
Section 7.04. The Vice President shall act in the place of the President during the latter’s absence and shall perform such other duties as may be imposed by law, by the Articles of Incorporation, or by three Bylaws as may be prescribed from time by the Board of Directors.
Duties of Secretary
Section 7. 05. The Secretary shall keep an accurate record of the transaction of all business meetings of the members of this corporation and of the Board of Directors. He shall be responsible for posting notice, and notifying members by mail, of all meetings and affairs to be voted on. He shall maintain a membership book of all members of the Center together with address and voting qualification of each, and
shall record therein the fact and date of termination, if any, of the membership of any such member. He shall also perform such other duties as may be imposed by law, by the Articles of Incorporation, or by these Bylaws, or as may be prescribed from time to time by the Board of Directors.
Duties of Treasurer
Section 7.06. (a) The Treasurer shall:
(i) Receive and safely keep all moneys and other property of the Center entrusted to his care, and shall disburse the same under the direction of the Board of Directors;
(ii) Render a statement at the annual meeting of members and at such other times as may be requested by the Board. The annual statement shall be audited and certified as provided in Section
12. 06. Of these Bylaws;
(iii) Keep a complete account of the finances of the Center on books which shall be and remain the property of the Center and which shall be open for inspection at any reasonable time;
(iv) Receive monthly reports from the Treasurers of the entities and affiliates of the Center.
Section 8.01. The Administrator shall be appointed by the Board of Directors. The Board of Directors may retain the Administrator under such terms and conditions as it sees fit except that any employment contract for a term exceeding one (1) year shall be ratified by two thirds (2/3) of the members of the Board of Directors in order to be valid and except that in no event shall the Board of Directors in order to be valid and except that in no event shall the Board of Directors to authorized to enter into a contract of employment with the Administrator for a term exceeding three (3) years.
Duties of Administrator
Section 8. 02. The Administrator of the Center shall be responsible for day-to-
day operations of the Center including the maintenance of its building and ground.
Section 8.03. Except as otherwise provided in an employment contract executed between the Board of Directors and the Administrator, the Administrator may be removed by the vote of two-third (2/3) of the members of the Board of Directors and upon a thirty (30) day written notice by the Board or terminated without cause.
Section 8.04. Except as otherwise provided in a contract of employment between the. Administrator and the Board of Directors, the Administrator may resign by filing a written notice of resignation with the Chairman of the Board of Directors either personally or by mail, postage prepaid, addressed to such officer at the principle office of the corporation. Such resignation will become effective thirty (30) days from the day it is received.
Section 8.05. The Administrator’s compensation shall be fixed by the Board of Directors and shall be included in the budget presented to the membership for approval at the annual meeting as herein provided.
Section 9.01. The Board of Directors shall appoint the Imam. The Board of Directors may retain the Imam under such terms and conditions as it sees fit except that any employment contract for a term exceeding one (1) year shall be ratified by two thirds (2/3) of the members of the Board of Directors in order to be valid and except that in no event shall the Board of Directors be authorized to enter into any contract of employment with the Imam for a term exceeding three (3) years.
Duties of the Imam
Section 9.02. The Imam shall be responsible for performing religious and social activities in the Center i.e. Prayers, hajj, marriages, divorces, counseling, burials, conversions and meeting the needs of new Muslims. The responsibility shall encompass the selection of religious literature and books to be distributed through the bookstore.
Section 9.03. Except as otherwise provided in an employment contract executed between the Board of Directors and· the Imam, the latter may be removed by the vote of 2/3 of the members of the Board of Directors and upon a thirty (30) day written notice by the Board. Imam can be terminated without cause.
Section 9.04. The Imam may resign by filing a written notice of resignation with the President or the Secretary of the corporation either personally or by mail, postage prepaid, addressed to such officer at the principle office of the corporation. Such resignation shall become effective thirty (30) days from the day it is received.
Section 9.05. The compensation of the Imam shall be recommended by the Board of Directors and shall be included in the contract and in the budget presented to the membership for approval at the annual meeting as herein provided.
ARTICLE 10. COMMITTEES
Board of Directors will appoint a chairperson of standing committees for the period of one year.
Section 10.01. The Standing Committees of this Center and their duties are:
The Finance Committee shall consist of a Chairman to be appointed by the Board of Directors, one (1) or more members to be appointed by the Chairman of the Committee from among the members of the Center and the Treasurer. The Committee shall collaborate with the Treasurer of the corporation in preparing annual operating budgets and revisions thereof The Committee shall be responsible for raising funds, subject to prior approval of the Board, by whatever legal means are available to a corporation of this nature and which are not in conflict with the purposes of this corporation as set forth in its Articles of Incorporation The Committee oversees all financial aspects of the Center, and reports on a quarterly basis to the Board.
The membership Committee shall consist of a· Chairman to be appointed by the Board of Directors from among the members of the Board and one (1) or more members to be appointed by the Chairman of the Committee from among the voting members of the Center. The Committee shall have charge of maintaining, wider the
. direction of the Secretary, the membership book of the corporation it shall also have
charge of processing applications of new members and calling on prospective members. ‘
The Education Committee shall consist of a Chairman to be appointed by the Board of Directors and one (1) or more members to be appointed by the Chairman of the Committee from among the members of the Center. The Committee shall collaborate with the Imam to plan the weekend and summer School programs and establish its curriculum standards, and objectives. The committee will select, supervise, and assist the teaching staff. The committee shall be responsible for adult programs directly related to religious education.
The nominating committee shall consist of. five (5) members who have been active members of the Center for three (3) years. One of them is preferably ex-President of the Board of Directors and who shall be nominated from the floor and elected by the members at the annual · meeting. Directors shall be elected from candidates. Voting members may nominate candidates by filing with the secretary of the corporation either in person or by mail at least fourteen (14) days prior to the annual meeting a petition for nomination signed by ten (10) or more voting members of the center.
Social Services Committee
This committee shall consist of a chairman to be appointed by the Board of Directors, and one or more members to be appointed by the chairman of the Committee from among the members of the Center. The Imam will report directly to the Committee Chairman. The Committee is responsible for: Progressive Muslims, Hospitality to all visitors to the Center, and Programs.
Chairman of Social Services Committee must have had wide exposure to the religious and social needs of the community.
Zakat and Relief Committee
The Board of Directors· appoints the chairman of this committee and the chairman appoints two (2) or more from the active members of the center. The committee responsible for collecting Zakat ul Fitr and Sadaqat and distribute it to the needy people in the community. ·
The Board of Directors appoints the chairman of this committee and the chairman appoints two (2) or more from the active members of the center. The youth committee is responsible for planning activities for youth boys and girls. During these
activities the youth girls will be separated from the boy youth.
ARTICLE 11. GROUPS-AND SUB ORGANIZATIONS
1. The Board may form-special function groups or sub organizations as necessary to serve special needs of the community provided.
a. Approval by General Membership on recommendation of the
Board of Directors.
b. Such group or sub organization must abide by the policies of the Center as stated in these Bylaws, or by law.
c. Such group or sub organization must have their own manuals, procedures or regulations approved by the Board of Directors.
d. No group or sub organization is allowed to be formed within the Center, other than what is specified in these Bylaws.
2. The Board may recommend and implement the formation of “chapters,” to serve . the needs of its members in the local communities.
ARTICLE 12: CORPORA TE RECORDS, REPORTS AND SEAL
Minutes of Meetings
Section 12. O 1. The corporation shall keep at its principle office, or at such other places as the Board of Directors may order, a book of minutes of all meetings of Directors and of all annual and business meetings of members, with the time and place of holding, whether regular or special, and, if special, how authorized, the notice given, the names of those present of Directors’ meetings, the number of members present or represented at members’ meetings, and the proceedings thereof.
Books of Account
Section 12. 02. The corporation shall keep and maintain adequate and correct
account of its properties and business transactions, including accounts of its assets,
, liabilities, receipts, disbursements, gains and losses.
Records Available to Assessor
Section 12.03. On request of an assessor, the corporation shall make available at its principle office in California or at a place mutually acceptable to the assessor and to the corporation a true copy of business records relevant to the amount, cost, and value of property, subject to local assessment, which it owns, claims, possesses, or controls within the county.
Inspection of Records by Direction
Section 12.04. The books of accounts shall at all reasonable times be open to inspection by any Director. Every Director shall have the absolute right at any reasonable time to inspect all books, records, documents of every kind, and the physical properties of the corporation Such inspection may be made in person or by agent or attorney, and the right of inspection includes the right to make extracts.
Inspection of Records by Member
Section 12.05. The books of accounts and the minutes of meetings of the Directors, members and Standing Committees, shall be open to inspection on the written demand of any voting member at any reasonable time, for a purpose reasonably related to the interest of the member and shall be exhibited at any time when required by demand of ten percent (10%) of the voting members of the corporation Such inspection may be made in person or by agent or attorney, and the right of inspecting includes the right to make extracts. Demand of inspection other than at a members’ meeting shall be made in writing to the President or Secretary of the corporation.
Annual Report and Financial Statement ·
Section 12. 06. The Board of Directors may provide for the preparation and submission to the members of a written annual report. Such report if required by the Board shall summarize the corporation’s activities for the preceding year and activities projected for the forthcoming year. The Board shall provide for preparation and submission to the members of annual financial statements, each of which shall consist of a balance sheet as of the close of business of the corporation’s fiscal year, contain a .summary of receipts and disbursements, be prepared in such manner and form as is sanctioned by sound accounting practices, and be certified by the President, Secretary, Treasurer, or a public accountant.
In absence of an approved budget, the Board is authorized to operate with a temporary budget of 1/12 of the preceding year’s budget for each month till the annual budget is approved.
The voting members of the center in the annual meeting shall elect an accountant to audit all the records and accounts of the center. The auditor may appoint one (1) or two (2) from the active members of the center to assist him. The auditor shall report to the general body in the annual meeting.
Section 12.07. The Board of Directors may adopt, use, and at will alter, a corporate seal. Such seal, if adopted, shall be affixed to all corporate instruments, but failure to affix it shall not affect the validity of any such instrument
ARTICLE 13. FISCAL YEAR
Section 13.01. The fiscal year of the Center shall be the calendar year.
ARTICLE 14. · BYLAWS
SECTION 14.01. These Bylaws shall become effective immediately on their adoption. Amendments to these Bylaws shall become effective immediately on their adoption unless the members in adopting them provide that they are to become effective at a later date.
(a) Subject to the limitations contained in the Articles of Incorporation of this corporation and to any provisions of law applicable to the amendment of Bylaws of nonprofit corporations, their Bylaws, or any of them, may be altered, amended, or repealed and new Bylaws adopted at any annual or special meeting of the members by a two-third (2/3) majority vote of the voting members present and voting provided the amendment is first proposed in the manner set forth in paragraph (b) hereof and provided the notice of the meeting referred to in said paragraph is mailed to the membership as provided in Section 5.03 of these Bylaws set forth the proposed amendment in full.
(b) Amendments to these Bylaws may be proposed (1) by the Board of Directors on its own motion; or (2) by the petition of at least fifteen (15) voting members presented to the Board at a Board meeting not less thirty (30) days before the membership meeting at which the proposed amendment is to be presented. The Board must submit the proposed amendment to the members at the next membership meetings at which a quorum is present, except if such meeting is a special meeting, the Board may defer presentation to the next following annual meeting. The proposed amendment must, however, be voted on at the meeting at which it is presented.
Certification and Inspection
Section 14.03. The original, or a copy, of the Bylaws as amended or otherwise altered to date, certified by the Secretary of the corporation, shall be recorded and kept in a box which shall be open to inspection by the members at all reasonable times during office hours.
Section 14.04. These Bylaws shall become effective on the day following the date of approval by the members as set out in Section 14.02.
This By-Laws has been adopted by the general body on its meeting on Sunday l” of Rajab, 1423 Hijri, the 8th of September, 2002 at Islamic Center Claremont.